Terms & conditions

Definitions

‘Village People’ shall be defined as the trading name of Village People Magazines Ltd., a company registered in England and Wales with company number 7549988.

‘The Business’ shall be defined as Village People Magazines Ltd., and shall include any other related trading styles.

‘The Publications’ shall be defined as the Village People magazines which are published and distributed six (6) times per year.

‘The Client’ shall be defined as the person or company with whom goods and/or services are to be supplied.

‘Goods and/or services’ shall be known to be any item which The Business supplies to any of its Clients for which it is agreed that charges may or may not be applicable. Without limitation, advertising space, graphic and creative design services are included in this definition.

Bookings, Copy Deadline and formats

The Business makes no guarantee that advertising will be successful. The Business requires booking of an advert for the minimum of three (3) or more issues. The three (3) issue booking does not have to be consecutive issues and artwork can change per issue.

One (1) issue bookings will only be accepted for a seasonal promotion and event and acceptance is at the discretion of The Business.

By placing (either verbally or in writing) a booking for an advertisement in The Publications, The Client agrees to be bound to the Terms and Conditions.

A confirmation of booking will always be sent in writing (by electronic email) following placement and submission will be deemed acceptance by The Client. It is The Client’s responsibility to check the booking confirmation and to raise any queries at the earliest possible opportunity with The Business.

The copy deadline for all advertisements and editorial features is as stated in the submission dates deadline published on this website. It is usually around the 20th of every other month (January, March, May, July, September, November). It cannot be guaranteed that copy received after this date will be included in The Publications, although every effort will be made to accommodate late requests.

All advertisements created by The Business will be proofed to The Client prior to publication. It is The Client’s responsibility to ensure that any copy proofed and approved is accurate, legal and copyright free. The Client must notify The Business immediately of any error, misprint, inaccuracy, omission or breach. The Business shall have no liability for any error, misprint, inaccuracy, omission or breach by The Business in any subsequent publication of the Advert unless The Client had so notified us and The Business did not take reasonable steps to correct it. The Business takes no responsibility for loss or damage resulting in an advert being incorrect, having been proofed and approved by The Client.

The Client expressly agrees that the total liability for any error, misprint, inaccuracy, delay or omission in respect of an Advert shall be limited to the price paid by The Client for the publication of the affected Advert (which shall be limited to the price paid for the first publication of an Advert in a series, unless notified as above and The Business failed to take such steps to correct it) or to The Business bearing the cost of publishing a further or corrective Advert.

Copy can be supplied in any of the accepted formats as detailed on the advert specification page.

Ensure supplied copy for advertisements is the correct size and resolution, as specified on the advert specification page.

The Business reserves the right to refuse advertisements which may be defamatory or offensive, or which promote products that many be considered indecent or illegal.

Copyright of advertisements

The copyright of advertisements designed by The Business on The Client’s behalf is owned solely by The Business.

The Business may provide copies/proofs of the advertisement for approval by The Client prior to publication, but this does not infer in any way ownership or permission of this copy/proof for use by The Client, and as such must not be stored, either digitally or physically, by The Client once approval has been given, nor reproduced or redistributed to third parties without permission of The Business.

If The Client wishes to use advertisements designed by The Business in other publications, The Client will be required to ask permission of The Business, which should be given in writing, and a release fee may be charged. The Business reserves the right to charge a fee of not more than £100 where permission has not been obtained to use the advert in other publications and publication of that advert occurs.

The advert design fee for Clients is £25.

Whilst Clients are able to change their advert on a per issue basis, for Clients which have used the advert design service and whom wish to change their advert an amendment fee may be charged if the changes are deemed significant, the fee not to exceed the cost of the initial advert design fee stated above.

Invoicing and payment

All invoices raised by The Business shall become due for payment by the date shown on the invoice, unless consent is expressly given in writing to The Client for an extension of this period, or terms of any account facility between The Business and The Client expressly states.

All pricing or other queries must be notified to The Business within fourteen (14) days of the date of the invoice or publication of the Advert (whichever is earlier). The existence of any query shall not affect the due date for payment but interest shall not accrue in respect of any amount which is being disputed in good faith.

If any amount due by The Client to The Business, under these Terms and Conditions or otherwise, has not been paid by its due date then The Business shall be entitled to suspend the publication of any Advert placed by The Client or any subsequent publication in a series of Adverts.

If The Client fails to pay such overdue amounts in full within five (5) business days of being notified of such overdue amounts by The Business or The Client has become unable to pay the debts as they fall due or The Client has become insolvent or entered into administration then The Business shall be entitled to cancel any future publication of an Advert or a series of Adverts and all amounts which The Client would have become liable to pay for such future publication(s) of such Advert(s) shall become immediately due and payable.

Invoices which are overdue for a period in excess of fourteen (14) days from the invoice due date for any services will be subject to credit control procedures which may or may not include the filing of a County Court Order.

The Business reserves the right to charge The Client for any external credit control services used in relation to recovery of The Client’s outstanding debt and The Business also reserves the right to charge compound interest on any debts older than fourteen (14) days from the due date on the invoice.

Cancellation

Advertising space must be cancelled either in writing or by electronic communication (email), with receipt of acknowledgement by The Business, by the copy deadline of the issue preceding publication.

The Business is not obliged to stop or cancel or withdraw any Adverts unless in receipt of written notice within the period outlined above.

If advertising space has been booked for a run of three or more issues at the outset and a discounted rate has been applied, and The Client subsequently cancels part way through any booking period (in accordance with the time scales mentioned above), The Business reserves the right to apply the one (1) issue booking rate for all advertisements booked in that run. This increased rate will apply and further invoices will be issued to collect the additional premiums relating to the one issue booking rate.

Late cancellation will result in full payment being levied on The Client.

Clients and their customers

The Business takes no part in the contract between The Client and their customers. Readers of the magazine are reminded that The Business accepts no liability for loss, damage or difficulties resulting from contracts between The Client and their customers, nor from errors, omissions or claims made by Clients.

Inclusion within The Publications does not imply a recommendation.

Any issue resolution remains between The Client and their customer, and The Business will accept no responsibility in establishing this resolution process.

The Business reserves the right to remove any advertisements for Clients who are deemed to bring The Publications into disrepute or which have been requested to be removed by the relevant legal or regulatory authorities without notice and without recourse. Refunds will not be made, and full payment may still be levied on the Client for the period booked.

The Client shall hereby indemnify The Business and shall keep The Business indemnified on demand and hold harmless from and against all losses, damages, fines, demands, claims, proceedings, awards, costs and/or expenses whatsoever (including consequential loss and loss of profits, legal and judicial expenses) suffered or incurred, directly or indirectly, pursuant to a failure to comply with these Terms and Conditions by The Client or otherwise in connection with the publication of any Advert placed by The Client.

Data Protection

All details of Clients are kept strictly confidential and will never be passed to a third-party (unless required to do so under legal or regulatory statute).

Contact details of Clients (apart from those established in The Publications) will not be provided to third-parties without prior consent of The Client.

Law

These Terms and Conditions are formed under the laws of England and Wales and any legal claim shall be made in a court via the legal system of England and Wales.

If a court finds part of this contract illegal, the rest will continue in force. If a provision of these Terms and Conditions is found to be illegal, invalid or unenforceable, then to the extent it is illegal, invalid or unenforceable, that provision will be given no effect and will be treated as though it were not included in these Terms and Conditions and/or severed from them, but the validity or enforceability of the remaining Terms and Conditions will not be affected. Should any exclusion or limitation of The Business’ liability be found to be illegal, invalid or unenforceable, The Business’ liability in respect of any breach of these Terms and Conditions (other than in respect of fraud, personal injury or death where it cannot be limited by law) shall be limited to the charges applicable to the placing of the Advert in question.

This is the entire agreement between us. These Terms and Conditions, together with any related booking confirmation, order form or invoice provided by The Business, constitute the entire agreement between The Business and The Client and supersede all previous understandings and agreements (whether written, oral or implied) between The Business and The Client in relation to the placement of the Advert. The Client acknowledges and agrees that, in placing an Advert for publication, The Client has not relied and shall not rely on and shall have no right or remedy in respect of any statement, representation, assurance or warranty (whether made negligently or innocently) other than as expressly set out in these Terms and Conditions or any related booking confirmation, order form or invoice agreed by The Business.

Copyright Notice

The written and visual content of Village People magazines (The Publications) and Village People website are protected by copyright and are owned entirely by Village People Magazines Ltd. (The Business).

You may not reproduce or redistribute any articles, adverts, content or design, either online or in print or digital media, either whole of part thereof, without first obtaining written permission from the Editor. Failure to obtain written permission from the Editor will result in legal action where full costs will be covered by any person(s) or business found using copyright material.

In addition, a full apology must be published in the publication or website accused of utilising material owned by The Business. The apology text must be approved in full by the Editor of The Business. Failure to comply will result in further legal action where full costs will be covered by any person(s) or business found using copyright material.

The unique combination of fonts, images, colours, sizes, typography, and positioning (“the design”) of Village People magazines (The Publications), Village People website and Village People marketing and/or advertising material is copyright and may not be reproduced.

Testimonials

The business testimonials in The Publications have not been verified by The Business. Any person who is in doubt should ask the business to produce their own testimonials.

Changes to Terms and Conditions

The Business, at all times, reserves the right to change the Terms and Conditions set out herein this document without prior written notice to any of its Clients and any subsequent changes will become applicable immediately. No claims will be entered into which may not have been applicable in previous revisions of this document which are subsequently made provision for. Any claims by any Client will only be acceptable on grounds outside the current revision of this document. The Business will, at all times, where reasonably possible, make available for viewing its Terms and Conditions through its website.